A Signature In An MS Word Document

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How To Add A Signature In An MS Word Document

The electronic or digital signature feature on Microsoft Word provides a computerized way to authenticate your documents. Rather than emboss the signature manually, signing electronically requires an image or photo of your real signature and validating with the company’s logo or common seal. After imprinting an electronic signature, the document can’t be altered further. You’ve to expunge the digital signature completely to introduce even the tiniest changes. Sending your documents with an electronic signature creates an impression of validity on the face of it. Creating an electronic signature with Word is a straightforward process as outlined below.

Using Images

Open the Word document and click on the “Insert” icon and select “Signature Line”, the setup ‘window’ will pop up. Fill out the blank fields such as Suggested Signer, Title, Email Address and indicia. A signature field will be carved at the bottom of your screen. Click on “Signature” and then right-click after selecting. Click to select sign on the menu. On the newly-opened “Sign” window, pick out the image that presents your electronic signature. Tap on the image from directory to open it and hit the “Sign” switch. A new “Signature Confirmation” window will be displayed, click on “OK” to complete the process.

Changing or Improving Signature

You can always edit, ditch or introduce a new digital signature on your Word documents. To edit, click on “Signature Setup”. To delete or get rid of the signature, right-click and then select “Remove Signature”. Start by saving the document and then implant the signature as Word may invalidate or jettison it if you do it the other way round.

Penning The Signature

Some inbuilt programs like Paint give more flexibility to write your exact signature digitally with a virtual pen, brush and other tools. Choose a brush and carve your signature out using your mouse just like a pen. Once you're done, select the resulting image and replicate it to word by copying. Click on image>Highlight and etch out a rectangle to enclose it. Users of MS Word 2010 or Word 2013 can use the screenshot tool. After copying the electronic signature to MS Word, enfold text behind. This tactic allows you to drag and shove your signature to align it impeccable to prevent paragraphs from being jumbled.

Quick Parts Gallery

After inserting the signature into the Word document, archive it in the Quick Parts Gallery. Highlight the signature and click on “Insert” tab on the “Ribbon”. Select Quick Parts>“Save Selection to Gallery. A 'window' to open a “New Building Block” will come up, name and click “OK”. In future, you'll not need to create a new signature for similar documents as it's only a few mouse clicks away. To import the signature, click on the Word portion where it will be engraved. Select Insert Tab, then Quick Parts and click on the signature to imprint it. Creativity and art with the QuickPort Gallery means you can store germane content for authenticating your documents in a flash. Remember to save modifications made to your building blocks organizer.